Office and Human Resources Assistant

Toluca Lake, CA

Full Time

Entry Level

Position: Office and Human Resources Assistant

Reports to: HR Director

Location: Los Angeles, CA (On-site)

Status: Full-Time

About the Role:

We're looking for a highly organized, reliable, and people-focused Office & Human Resources Assistant to join our team. This is a great entry point for someone looking to build a career in HR and operations. You’ll work closely with a collaborative and supportive team, gain exposure to a range of HR processes, and help shape a great in-office experience for our staff—all while becoming a key part of how the company runs day to day.

While our company offers a hybrid work environment to most employees, this is an onsite role, working from our North Hollywood, CA, Monday through Friday 9:00am to 6:00pm , as the support provided is essential to the daily operations of the office. Target start date for this role is Monday, June 7, 2025.

Responsibilities:

Have knowledge of everything happening at the company, and interact with all employees and departments. You are the HUB of Hammer!
Perform front office duties such as greeting guests, answering phone/buzzing people in, shipping/tracking packages, checking the mail, ordering supplies and stocking the kitchen.
Opening the office every morning (opening + closing blinds daily, starting coffee machine + unloading dishwasher in both suites, re-stocking kitchens).
Organize office lunches and order weekly donuts + bagels.
Handling all snacks/drinks/weekly groceries for the office (Ralphs/CostCo) + re-stocking daily.
Assist Operations Manager in planning company events and helping to promote a fun and rewarding culture.
Coordinate food services for employees.
Move equipment and furnishings within the facility to help foster efficiency, and/or coordinate movers.
Assist Operations Manager in performing a wide variety of research ranging from anything requested by creative or production departments, to venues for an event, to gifts for clients.
Assist Operations Manager in ensuring a smooth operation of the office by overseeing and coordinating local facilities-related matters; managing meeting spaces; and overall tidiness of the office.
Perform various administrative tasks in an effective and efficient manner.
Receive all incoming telephone calls and mail and distribute them to appropriate individuals. Scan any bills received and send to the Operations Manager.
Provide insight about office and employee needs to the Operations Team.
Be an active participant in creating the office culture by sharing, collecting and administering ideas for a positive workspace that embodies the company culture.
Other duties as assigned by management or as necessary to support the team and company objectives.

Human Resources Support:

Help facilitate digital documentation and gather signatures
Help maintain digital employee files
Help schedule meetings and interviews as requested
Provide general support for the HR and Operations team
Maintain confidentiality and handle sensitive information with discretion
Support exit logistics, such as collecting company property, scheduling exit interviews, and updating personnel files

Requirements:

Highly organized and detail-oriented
Interested in growing your career in human resources and business operations
Valid Driver's License and reliable form of transportation.
Handle confidential information with the utmost discretion.
Strong organizational skills and great attention to detail.
Proactive approach to tasks.
Professional demeanor with a strong work ethic, high level of integrity, and commitment to strive for excellence.
Concise verbal and written skills to effectively communicate productively with a wide range of people, both internally and externally via telephone, e-mail, and in-person.
Ability to work collaboratively within all functions of the organization and interact effectively with all levels of management and employees.
Self sufficient, ability to work independently with minimal supervision.
Excellent customer service.
Willingness to learn and take on additional responsibilities.

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Are you currently authorized to work in the United States? **

Will you require visa sponsorship now or in the future to maintain your eligibility to work in the United States? **

This role may require occasional driving for errands or deliveries. Do you have a valid driver’s license and access to a reliable vehicle?*

This role may occasionally require lifting items up to 40 pounds (e.g., supplies, equipment, boxes). Are you able to perform this task with or without reasonable accommodation?*

This role requires being on-site daily in our Toluca Lake office. Are you able to reliably commute and work in person Monday–Friday?*

Are you proficient with common office software such as Microsoft Office or Google Workspace (Docs, Sheets, Calendar, etc.)?*

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Office and Human Resources Assistant

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